PCard Compliance Review Process
- Determine which departments and cardholders to review by:
- Running Sales Tax Report (PCWS and Bank)
- Running Card/Vendor/Day Report for months to be reviewed
- Previous non-compliance issues
- Monthly unreconciled transactions
- Review transactions online and determine which transactions are questionable
- Comparing transaction approval reports to bank records to determine if sales tax was charged
- Verifying the who, what, where, when and why is furnished when required/li>
- (Ex. non-employee travel, opera tickets, food, memberships, etc.)
- Appearance of splitting transactions to circumvent per order limit
- Use of correct Fund/Accounts
- Any other issues concerning policies and procedures
- Review of PCard packets
- Letter to coordinator informing of compliance review
- Return of packets to compliance auditor via certified campus mail
- Review of records and record keeping practices to:
- Monitor adherence to policy guidelines
- Verify correctly maintained receipts and approval processes
- Identify opportunities for process enhancements
- Offer 'best practice' procedures
- Draft of findings
- List issues dealing specifically with the PCard reviewed
- Offer opportunity for response
- Plans to correct or improve any deficiencies noted
- Furnish any comments on findings
- Complete final report
- Possible actions
- Written warning
- Mandatory training
- Suspension of card privileges
- Revocation of the PCard
Any questions regarding compliance review should be directed to the PCard Compliance Auditor at 4-4673.
|
